In Pursuance to the Section 121of the Companies Act 2013 Read with Rule 31 of the Companies ( Manegement And Administration ) Rules, 2014
" Every listed public company shall prepare in the prescribed manner a report on each annual general meeting including the confirmation to
the effect that the meeting was convened, held and conducted as per the provisions of this Act and the rules made thereunder.
The company shall file with the Registrar a copy of the report in Form No. MGT-15 within thirty days of the conclusion of the annual
general meeting with such fees as may be prescribed, or with such additional fees as may be prescribed, within the time as specified,
under section 403. "
The report shall be signed and dated by the Chairman of the meeting or in case of his inability to sign, by any two directors of the
company, one of whom shall be the Managing director, if there is one and company secretary of the company;
<<LETTER
HEAD OF THE COMPANY>>
FORM NO. MGT-15
Form for filing
Report on Annual General Meeting
Pursuant to
Section 121(1) of the Companies Act, 2013 and Rule 31(2) of the Companies
(Management and Administration) Rules, 2014.
1.
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A
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CIN
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B
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GLN
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NA
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2.
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A
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Name Of The
Company
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B
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Registered
Office Of The Company
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C
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E-Mail Id
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3. DETAILS OF
THE MEETING
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I
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Day, Date,
Hour Of The Annual General Meeting
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II
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Venue Of
Annual General Meeting
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III
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Whether
Chairman Of The Meeting Appointed
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IV
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Number Of
Members Attending The Meeting
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V
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Whether
Requisite Quorum Is Present
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VI
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Business
Transacted At The Meeting And Result Thereof
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Annexure-A
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VII
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Particulars
With Respect To Any Adjournment Of Meeting And Change In Venue
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NA
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VIII
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Particulars
With Respect To Any Postponement Of Meeting And Change In Venue
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NA
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IX
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Any Other
Points Relevant For Inclusion In The Report
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---
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4.
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A
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Fair Summary
Of Proceeding Of The Meeting
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Annexure-B
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5.
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A
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Confirmed
that the Meeting was called, convened, held, and conducted as per the provisions
of the Act, Rules and secretarial Standard there under
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For
<<Name of the Company>>
<<Name
of the Director>>
<<Designation
>>
DIN:
Date:
Annexure
A
Business Transacted at
the Annual General Meeting of ____________held on ____________and result
thereof
The list of businesses
transacted at the Annual General Meeting of the Company and results based on
Scrutinizer’s combined report on e-voting and poll is provided below:
ORDINARY BUSINESSES:
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Particulars
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Result
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1.
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Adoption
of Audited Financial Statement of the company for the year ended 31.03.2014
together with the report of the Board of Directors and Auditors.
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Passed
with requisite majority as an Ordinary Resolution
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2.
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Re-appointment
of Shri __________as director, who retires by rotation.
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Passed
with requisite majority as an Ordinary Resolution
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3.
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Appointment of__________,Chartered Accountant as
auditors of the company
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Passed
with requisite majority as an Ordinary Resolution
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SPECIAL BUSINESSES:
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4.
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Appointment
of Mrs. _______as Director
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Passed
with requisite majority as an Ordinary Resolution
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5.
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Appointment of Shri _________as an Independent Director
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Passed
with requisite majority as an Ordinary Resolution
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6.
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Appointment of Shri _________as an Independent Director
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Passed
with requisite majority as an Ordinary Resolution
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7.
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Appointment of Shri _________as an Independent Director
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Passed
with requisite majority as an Ordinary Resolution
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8.
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Adoption
of new Articles of Association of the Company
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Passed
with requisite majority as Special Resolution
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9.
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Appointment of Shri _________as Managing Director and
approval of his remuneration
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Passed
with requisite majority as Ordinary/Special Resolution
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Annexure
B
Fair
Summary of the proceedings of the Annual General Meeting of ______________held
on _____________
The <<No. of AGM>>Annual
General Meeting of the Members of the Company was held on ______________
at______.
Mr. ___________, Director was
unanimously elected as the Chairman and he took the chair and presided over the
meeting.
<<Number of Members>> members present in person.
There was <<Number of Members>> member present by Proxy.
.
The Chairman informed the Members that
pursuant to the provisions of Section 108 of the Companies Act, 2013 read with
Rule 20 of the Companies (Management and Administration) Rules, 2014, the
Company had extended the e-voting facility to the Members of the Company in
respect of businesses to be transacted at the Annual General Meeting. The
e-voting commenced at ______on _______and ended at ______ on_________.
Shri___________, Practicing Company
Secretary was appointed as the Scrutinizer by the Board for scrutinizing the
e-voting process.
The Chairman also informed the Members
that the Company has arranged for a poll on all the <<Number of
Resolutions>> resolutions to be passed at the Meeting. Consequently,
all the resolutions were proposed and seconded.
Thereafter, all the <<Number of
Resolutions>> resolutions were proposed and seconded. On the
invitation of the Chairman, some Members addressed the Meeting, gave
suggestions and raised queries on the Company's accounts and businesses, which
were replied by the Chairman.
Thereafter, the Chairman ordered for a
poll to be taken at the meeting and appointed Shri_____________, Practicing
Company Secretary as the Scrutinizer for the poll process and requested him for
an orderly conduct of the voting.
The
resolutions passed by the Members, briefly, related to:
ORDINARY BUSINESSES:
1.
Adoption of Audited Financial Statement
of the company for the year ended 31.03.2014 together with the report of the
Board of Directors and Auditors.
2.
Re-appointment of Shri_________, who
retires by rotation.
3.
Appointment of
____________as auditors of the company.
SPECIAL BUSINESSES:
4.
Appointment of Mrs. _______as Director
5.
Appointment of Shri _________as an
Independent Director
6.
Appointment of Shri _________as an
Independent Director
7.
Appointment of Shri _________as an
Independent Director
8.
Adoption of new Articles of Association
of the Company
9.
Appointment of Shri _________as Managing
Director and approval of his remuneration
Note:
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