Annual General Meeting requirements India

1. Every Company other than One Person Company (OPC) shall in each year hold an annual general meeting.

2. Notice calling Annual general meeting shall specify that the Notice is for Annual General Meeting.

3. The gap between Two AGMs shall not be more than 15 months.

4. DUE DATES – In case of First AGM, the AGM shall be held within the 9 months from the date of closing of Financial Year.

In case of subsequent AGM, the AGM shall be held within the

1. 6 months from the date of closing of Financial Year;
2. 15 months from the date of last AGM;

whichever is earlier.

5. On application in E-Form GNL-1, the Registrar of Companies shall extend the time to hold the AGM for any special reason.

6. Points to be noted:

• TIME: AGM shall be called during the business hours i.e. between 9.00 A.M. to 6.00 P.M.
• DAY: Day of AGM shall not be a National Holiday.

National holiday means and includes a day declared by the Central Government as National Holiday like  02^nd October, 15^th August, 26^th January.

• PLACE: The AGM shall be at the registered office or at some other place within the city, town or village in which registered office of the company situate.

7. NOTICE:
   1. At least clear 21 days notice shall be given. Clear 21 days means exclude the date of AGM, date of Notice and time to be taken to deliver the notice.
   2. Notice shall specify the place, date, day and hours of the meeting.
   3. Notice shall contain a statement of the business to be transacted at such meeting.
   4. Notice shall be given to:-
      • Every member of the Company
      • Legal representative of any deceased member of the Company
      • Assignee of an insolvent member of the Company
      • Auditor(s) of the Company
      • Every director of the Company.
8. BUSINESS TO BE TRANSACT

The following business to be transacted at the AGM as ordinary business:

(i)  the consideration of financial statements and the reports of the Board of Directors and auditors;

(ii) the declaration of any dividend;

(iii) the appointment of directors in place of those retiring;

(iv) the appointment of, and the fixing of the remuneration of, the auditors;

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